Audit

Use the Audit list for Contact Manager to review the changes made to: 

• Documents associated with the student

• FERPA information related to the student

• Residency statuses for a student

• Groups associated with the student (This includes a history of when the student was added and removed from hold groups.) 

There is a tab and list for each type of information. The changes are listed in order by Date Modified with most recent change first.

Prerequisites

Authorizations:

• Common - Student - View

Action	Additional Authorizations:
View the page	To view the Audit tile, you must have either:  Contact Manager – FERPA – View Contact Manager – Student Document – View Contact Manager - Residencies - View Contact Manager – Student Group – View
View a specific tab	To view the:  Documents tab: Contact Manager – Student Document – View FERPA tab: Contact Manager - FERPA – View Residencies tab: Contact Manager - Residencies - View Group tab: Contact Manager – Student Group – View

Access

You can access the Audit tile in two ways:

Students > select the student > Contact Manager > Audit

Students > select the student > Contact Manager > Documents > View Audit. View Audit is available only to authorized users and remains enabled when document records exist.

Columns

Documents tab	Changed From The value for the field in the Anthology Student database before it was changed. Changed To The value for the field in the Anthology Student database after it was changed. Date Modified The date when the item was changed. On some pages, the date also includes the timestamp. Deleted (TSM) Indicates whether the record was deleted (Yes or No) or indicates what was deleted.	Document Name The name of the document that was submitted by a student, or by persons and organizations connected with the student. Field The field in the Anthology Student database that was changed. Modified By The name or user ID of the person who changed the item. Module The various categories that pertain to functional areas within an institution. For example, Academic Records, Financial Aid, and so on. If the list contains All, it includes all areas.
FERPA tab	Access Name The Access Name values are displayed from the Person Name (column) under Academic Information in the student's FERPA record. Changed From The value for the field in the Anthology Student database before it was changed. Changed To The value for the field in the Anthology Student database after it was changed.	Date Modified The date when the item was changed. On some pages, the date also includes the timestamp. Field The field in the Anthology Student database that was changed. Modified By The name or user ID of the person who changed the item.
Residencies tab	Action Indicates the action for the record (such as create or delete; import or update; update, delete, or unlock). Changed From The value for the field in the Anthology Student database before it was changed. Changed To The value for the field in the Anthology Student database after it was changed. Date Modified The date when the item was changed. On some pages, the date also includes the timestamp.	Field The field in the Anthology Student database that was changed. Modified By The name or user ID of the person who changed the item. Residency Type Select the residency type. Residency types group your residency statuses so that the residency statuses that they contain can be used by different areas of your institution (such as Student Accounts, Academic Records, and Financial Aid).
Group Memberships tab	Action Indicates the action for the record (such as create or delete; import or update; update, delete, or unlock). Changed From The value for the field in the Anthology Student database before it was changed. Changed To The value for the field in the Anthology Student database after it was changed. Date Modified The date when the item was changed. On some pages, the date also includes the timestamp.	Field The field in the Anthology Student database that was changed. Group Name The name of the item (e.g., data set, batch, job, process, task, person, organization, entity, file). Group Type The type of group. M indicates manual. D indicates dynamic. S indicates static. F indicates frozen. Modified By The name or user ID of the person who changed the item.