Add an Institution and Institution Course

Use the Transfer Credits page to add a new institution, such as a college/high school, and a new institution course that can be selected for both basic or advanced transfer credits.

Prerequisites

Authorizations:

• Common - Student - View

• Academics - Student Transfer Credit - New and Edit

• Admissions - Configuration - Manage

Based on your institution setting for Allow Advanced Transfer Credits Select Yes to configure complex Transfer Types such as one-to-one, one-to-many, many-to-one, and many-to-many. Select No if you only want to use the existing options for transferring credits. (Settings > System > Advanced Features), Anthology Student displays the configuration to add a new institution and new institution course.

Access

Students > select the student > Academic Records > Transfer Credits

Add an Institution

1. If you want to: 

   • Add a basic transfer credit, select the + icon next to Institution. Anthology Student displays the dialog based on the value selected for Transfer Type The type of transfer credit. The types of transfer credits are configured by your institution..

   • Add an advanced transfer credit, select New Institution. Anthology Student displays the dialog based on the value selected for Institute Type The type of the institution. The options are College and High School. .

2. Take the appropriate action.

   For a college:

   1. Specify the following values.

      Active City Code Country Fax Number Name

      Note Phone Number State Street Address ZIP Code/Postal Code

   2. In Transcript Office, specify the Transcript Office Contact The name of the contact within the institution. The list contains the contacts configured for your institution. and Transcript Fee The fee charged by the institution to process a transcript request..

   3. Take the appropriate action. If you want to: 

      • Use the same address as the college, select Copy College Address and specify the Transcript Office Phone Number and Transcript Office Fax Number.

   • Specify a different address, specify or change these values.

     Transcript Fee Transcript Office City Transcript Office Contact Transcript Office Country Transcript Office Fax Number

     Transcript Office Phone Number Transcript Office State Transcript Office Street Address Transcript Office ZIP Code/Postal Code

   4. Save your changes.

   For a high school:

   1. Specify the following values.

      Academic Year End The month in which the academic year for the institution ends. Active Campus Group The group you specified for the campus. Your institution configures the groups for campuses. City Code Country County Driving Directions The directions a driver would follow to get to the institution. Email Address

      Fax Number High School Advisor The high school advisor for the student at your institution. The list contains staff members at your institution who are in a staff group with an advisor type code of ORGLSN (Organization Liaison). Name Note Phone Number Phone number associated with the record. The format depends on how your institution configured phone numbers (such as whether phone numbers use parentheses and hyphens). State Street Address URL ZIP Code/Postal Code The postal code for the address. If you are specifying an address, you must specify a value for City or State. If you specify a city, state, or both, the list contains the valid ZIP codes.

   2. Expand Transcript Office and specify or change the values.

      City Copy High School Address The high school address is automatically used to populate the address values. Use this option if the address information for the transcript office or the contact is the same as the school. Contact Name Country Fax Number

      Phone Number State Street Address Transcript Fee ZIP Code/Postal Code

   3. Save your changes.

Anthology Student adds a new institution.

Add an Institution Course

1. To: 

   • Add a basic transfer credit, select the + icon next to Course. Anthology Student displays the dialog based on the value selected for Transfer Type The type of transfer credit. The types of transfer credits are configured by your institution..

   • Add an advanced transfer credit, select New Institution Course. Anthology Student displays the dialog based on the value selected for Institute Type The type of the institution. The options are College and High School. .

2. Take the appropriate action.

   For a college:

   1. Specify the following values.

      Active Code Converted Credit Type When you select Do Not Convert (default), the system uses the same value as Credit Hours when the course is added to the Transfer Credit lists for a student. When you select Quarter Credits, the system multiplies the value for Credit Hours by 1.5 and uses the result when the course is added to the Transfer Credits list for a student. When you select Semester credits, the system multiplies the value for Credit hours by .67 and uses the result when the course is added to the Transfer Credits list for a student. The results are also displayed in the Converted Credits field. Converted Credits If you select Quarter Credits or Semester Credits in the Convert Credit Type list, the system displays the result of the calculation. Credits End Date If your institution has a range of dates that a transfer course is valid, the end date of the range.

      Hours The number of hours associated with the record (e.g., attendance hours, course hours, hours worked) during a specified period. Institution The name of the institution. If you are specifying the value, it displays a dialog so that you can search for the institution. The list contains all of the colleges or high schools configured by your organization. Minimum Grade Required The minimum grade required for the course to transfer to your institution. Name Start Date If your institution has a range of dates that a transfer course is valid, indicates the start date of the range.

   2. Save your changes.

   For a high school:

   1. Specify the following values.

      Active Code Clock Hours Credit Hours End Date

      Institution Minimum Grade Required Name Start Date

   2. Save your changes. .

Anthology Student adds a new institution course.