Add or Edit Human Resources (HR) Information for Staff

Use the Human Resources (HR) information page to specify HR related information for staff members (such as their position, department, and Social Security Number). For staff members who are in a group configured with a Parent Group of Instructors (code TEACH), you can also select instructor attributes.

You can also add instructors and admission representatives and specify their HR information from more than one location in Anthology Student.

Prerequisites and Access

You should be familiar with: Working with Instructors and Admissions Representatives.

Type of Staff	Access	Authorizations:
Admission representatives	Processes > Admissions > Admissions Representatives Maintenance > select or add a staff member > HR Information	Common - Processes - View Admissions - Processes - Admissions Representative - Manage
All staff	Settings > System > Staff > select or add a staff member > HR Information	System - Settings - Staff - Manage
Instructors	Processes > Academic Records > Instructor Maintenance > select or add a staff member > Specialized Permissions	Common - Processes - View Academics - Processes - Instructor Maintenance - Manage authorization

Type of Staff

Access

Authorizations:

Admission representatives

Processes > Admissions > Admissions Representatives Maintenance > select or add a staff member > HR Information

Common - Processes - View

Admissions - Processes - Admissions Representative - Manage

All staff

Settings > System > Staff > select or add a staff member > HR Information

System - Settings - Staff - Manage

Instructors

Processes > Academic Records > Instructor Maintenance > select or add a staff member > Specialized Permissions

Common - Processes - View

Academics - Processes - Instructor Maintenance - Manage authorization

The remaining prerequisites apply to specific cases.

To edit the values for System Administrator (code ADMINISTRATOR), you must be logged in as the System Administrator.

To edit the Employee Number:

Anthology Student must not be integrated with Anthology Finance & HCM
Your institution must have selected No for FM for Anthology Finance & HCM Select the option to integrate Faculty Workload Management for Anthology Finance & HCM. This option is enabled only when Anthology Student is integrated with [Anthology Finance & HCM. when it configured the settings for Academic Records (Settings > Academic Records > General)

To add attributes for instructors:

You must have configured instructor attributes (Configuration > Academic Records > Instructor Attributes)
The staff member must be a member of the staff group with the code of TEACH

Add or Edit Information

Review the following read only fields:

Date Hired The date when the staff member was hired.

Department The department associated with the record.

Employee ID The alphanumeric code assigned to the item by your institution. In most cases, codes must be unique. Select or assign the code for this item.

Position The position at your institution for the staff member.

Social Security Number The Social Security Number (SSN) or an equivalent value associated with the person. You must be authorized to work with SSNs. If the SSN format is defined for the country selected in the profile, this field will display the appropriate input mask to specify a value. You can specify free-form text values (maximum 30 characters) in this field if there is no SSN format defined for the selected country.

Review, specify, or change the values. This is editable exclusively for FHP integrated staff members.

Certifications

The certifications held by the admissions representative or staff member.

Instructor Attributes

Attributes associated with an instructor or course. Instructor attributes are configured by your institution and associated with the instructor when they are added as a staff member to Anthology Student. Course or course list attributes defined by the institution are associated with the course or course list on the program version level. When courses are copied, and attributes are selected, Anthology Student copies the course attributes using the Attributes, Skills & Resources tile to the new course.

Degrees

Degrees are formal academic qualifications awarded to students upon completion of requirements for a program or major. For example, Associate, Bachelor’s, or Master’s degree. Degrees are linked to specific program versions and may include minors or concentrations. The Degree Progress Audit (DPA) ensures students meet all requirements for the degree.

Notes Area that displays, or that you can use, to specify comments or additional information related to the record or subject.

Save your changes.

Important Note:

When utilizing Faculty Workload Management and HR integration is not enabled, the position and department fields display departments and positions available in Faculty Workload Management.

To select a department for a staff member, a drop-down (multi-select) menu is available with options from Faculty Workload Management departments. Users can select departments only from those configured within Faculty Workload Management.

The position field will be read-only and automatically populated with the position assigned to the faculty or staff member. Any positions already assigned to the staff member from the Staff Position Assignment configuration screen appears on this screen, but positions cannot be assigned from this screen.

If the Primary Position assignment to the staff is active, it will be displayed as the position. However, if the Primary Staff Position is inactive, the first active secondary position assigned to the staff will be displayed instead.