FERPA Opt-out Listing

You can use this report to display all students who have opted out of the release of FERPA directory information. In addition, you can view all the FERPA addresses that can be displayed under FERPA Academic Information.

The criteria you specify filter the data in the report. For example, if you select a specific campus and all program versions, you will only retrieve records for the students at that campus for program versions at that campus.

To configure the timeout duration for Export to Excel, your institution must have configured Export to Excel Timeout in SecondsClosed Enter the Timeout Value in seconds (0-900) for all the SSRS Export to Excel. The timeout duration for PDF export has been extended from 15 minutes. The timeout duration for the SSRS Report Timeout has been extended from 20 minutes. under Settings > System > General.

If you frequently generate reports with the same selection criteria, you can save the selection criteria under a name. This makes it easier to regenerate the report with the same settings in the future.

Prerequisites

Authorizations:

  • Common - Reports - View

  • Either Reports - Contact Manager - FERPA Opt-out Listing or Contact Manager - All Reports authorization (All Reports provides authorization to view all reports for Contact Manager.) 

Access

Reports > Contact Manager > FERPA Opt-out Listing

Generate the Report

Specify the data selection criteria.

CampusesClosed The campus where the student or students were enrolled.

DBI Modified DateClosed The date when the data block indicator was last modified. From and To

Load Saved CriteriaClosed Select the saved criteria you want to load in the selection criteria fields.

Status CategoriesClosed The category for the status. It can include more than one student status. They are defined by the system and selected for the student statuses configured by your institution.

Student GroupsClosed The name of the student group. If your institution has configured Anthology Student to limit groups to campuses, you can only select groups for the campus to which you are assigned. The list can also be filtered to display groups where you are the owner, public groups, and private groups to which you have been given access.

Student ID to PrintClosed Indicates whether you want to include the Student ID, Social Security Number, Enrollment Number, or None. Note: The ID is printed for each student selected for the report. Most reports have all three student IDs available to print on the report. The SSN is required on some reports. You must be authorized to view social security numbers (SSNs) and to select SSNs in the list. Reports about leads (prospects) do not have an Enrollment ID. The ID selection is not used for reports that do not list individual students.

Take the appropriate action.

Task Action to Take
View the report Select View Report. Anthology Student displays the generated report.
Export the report

  1. Select Export to Excel. Anthology Student displays the Export Report Data dialog.

  2. Review, specify, or change the Export File Name.

  3. Select Export.

Anthology Student exports the generated report as a CSV file, which may be viewed in Excel. In some cases, the exported file will contain additional data not displayed in the report on your screen.

If you entered special characters like *, -, !, (, or ) in the report fields, Anthology Student automatically prepends an apostrophe to those field values upon export to Excel or CSV. The apostrophe is added to reduce vulnerability, as these characters are perceived by Excel as an actionable formula. Once the report is exported to Excel, Ellucian suggests using find and replace on the characters only if necessary to restore original values.
Save the selection criteria

  1. Select Save Criteria. Anthology Student displays the Save Criteria dialog.

  2. Specify the name to save the criteria.

  3. Save your changes. Anthology Student saves the selection criteria.
Delete the selection criteria

  1. Select Delete Saved Criteria. Anthology Student displays the Delete Criteria dialog.

  2. Select Delete. Anthology Student deletes the selected saved criteria.

You can also save to a student group. Refer to Create or Update a Student Group Using a Report.

Details for the Report

In the report:

  • Addresses that have access to FERPA information are listed for each student

  • Students are sorted alphabetically by name

  • Student name is linked to the student profile. Refer to Access a Profile from a Report.

 

This feature applies to U.S. compliance only.