SAP Audit

You can use the SAP Audit report to display the information stored in the SAP Audit. For example, SAP date and name of the operator who ran the SAP, SAP status posted, and failed sequence number.

You can also include all detail records from all students included in the SAP run or only include students where a manual override of SAP status occurred.

If you frequently generate reports with the same selection criteria, you can save the selection criteria under a name. This makes it easier to regenerate the report with the same settings in the future.

Prerequisites

Authorizations:

• Common - Reports - View

• Either Reports - Academic Records - SAP Audit or Academic Records - All Reports authorization (All Reports provides authorization to view all reports for Academic Records.) 

To configure the timeout duration for Export to Excel, your institution must have configured Export to Excel Timeout in Seconds Enter the Timeout Value in seconds (0-900) for all the SSRS Export to Excel. The timeout duration for PDF export has been extended from 15 minutes. The timeout duration for the SSRS Report Timeout has been extended from 20 minutes. under Settings > System > General.

Access

Reports > Academic Records > SAP Audit

Generate the Report

Specify the data selection criteria.

Academic Advisors Name of the student's academic advisor. You can change the value on the Enrollment page, but you cannot delete it. Campus Groups The group you specified for the campus. Your institution configures the groups for campuses. Campuses The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column. Load Saved Criteria Select the saved criteria you want to load in the selection criteria fields. Manual Override Indicates whether the values were manually overridden. New SAP Statuses If the status was changed for a SAP evaluation, the new SAP status saved to the Term Summary. Program Versions The program version associated with the student or item.

Programs The name of the program. Programs are configured by your institution. SAP Date Run The date when the satisfactory academic progress (SAP) was executed. From and To SAP Enrollment Statuses The enrollment statuses assigned to the student during the satisfactory academic progress (SAP). Student Groups The name of the student group. If your institution has configured Anthology Student to limit groups to campuses, you can only select groups for the campus to which you are assigned. The list can also be filtered to display groups where you are the owner, public groups, and private groups to which you have been given access. Student ID to Print Indicates whether you want to include the Student ID, Social Security Number, Enrollment Number, or None. Note: The ID is printed for each student selected for the report. Most reports have all three student IDs available to print on the report. The SSN is required on some reports. You must be authorized to view social security numbers (SSNs) and to select SSNs in the list. Reports about leads (prospects) do not have an Enrollment ID. The ID selection is not used for reports that do not list individual students. Student Statuses The prospect or student status at your institution is configurable and may differ by school. When you change a student's status, you must confirm the update in a dialog box, and if there are pending tasks from the previous status, another dialog lets you choose which tasks to keep or close as canceled. A student's current status (like Active) depends on their history and activation units; simply entering a Version Start Date does not automatically activate them without proper status progression. Status values help filter student records in lists, processes, and reports. Alumni statuses include "complete" or "graduated." Terms Specifies the term associated with the record. Terms are configured by your institution. The term start date must be before the end date of the award year.

Take the appropriate action.

Task	Action to Take
View the report	Select View Report. Anthology Student displays the generated report.
Export the report	Select Export to Excel. Anthology Student displays the Export Report Data dialog. Review, specify, or change the Export File Name. Select Export. Anthology Student exports the generated report as a CSV file, which may be viewed in Excel. In some cases, the exported file will contain additional data not displayed in the report on your screen. If you entered special characters like *, -, !, (, or ) in the report fields, Anthology Student automatically prepends an apostrophe to those field values upon export to Excel or CSV. The apostrophe is added to reduce vulnerability, as these characters are perceived by Excel as an actionable formula. Once the report is exported to Excel, Ellucian suggests using find and replace on the characters only if necessary to restore original values.
Save the selection criteria	Select Save Criteria. Anthology Student displays the Save Criteria dialog. Specify the name to save the criteria. Save your changes. Anthology Student saves the selection criteria.
Delete the selection criteria	Select Delete Saved Criteria. Anthology Student displays the Delete Criteria dialog. Select Delete. Anthology Student deletes the selected saved criteria.

You can also save to a student group. Refer to Create or Update a Student Group Using a Report.

Details for the Report

In the report:

• Students are listed in alphabetical order

• SAP audits are sorted by Student Name and Campus

• Total numbers of student records for the selected campuses are displayed at the end of each campus

• The last page has the total number of all the student records