COD Export

1. Select a Report Entity ID.

   The list displays Reporting Entity IDs for campuses you can access. By default, it selects the Reporting Entity ID associated with your default campus.

   Depending on the configuration of your campus location, Pell Grants and Direct Loans can have the same or different Report Entity IDs.

2. Select an Award Year or accept the session default.

   All Common Record documents comply with the COD Common Record XML Schema Version 5.0c for the 2025–2026 award year. This update applies to all supported message classes, fund sources, and export methods. COD export files include multiple CIP codes, separated by commas when applicable.

   As part of the COD Schema Version 5.0c update for 2025–26, COD exports for Pell, Direct Loans, and TEACH can include up to three unique Program CIP codes at the disbursement level for all academic calendars. This supports reporting multiple programs or Areas of Study (AOS) for a student during a payment period. Previously accepted disbursement records (DRI=true) continue to retain their originally reported CIP data in subsequent adjustments.

   A new "CIP Codes Node 2 and 3" feature flag controls whether additional CIP codes are included in COD exports. When enabled (default), up to three CIP codes are exported. When disabled, only CIP Code 1 is included. Institutions can configure this setting in the UI as needed.

3. In the Campuses list, select All Campuses or a specific campus.

   The list contains all campuses that share the selected Report Entity ID. Only campuses that you have access to will be listed.

4. The File Type indicates COD Export.

5. Select one of the available Export Type options depending on your campus configuration.

   • Origination and Disbursements

     Pell Grant, TEACH Grant, and Direct Loan origination and disbursement data are submitted to COD in Common Record XML format. For each processed record, COD returns a Response document indicating its status and any rejected data elements with the reason for rejection.

     When you select Originations and Disbursements, you must specify further selection criteria.

   • Grant - Data Request

     Institutions submit Data Requests as fixed-length flat files (not XML) to request files from COD. After processing, COD returns a Data Request Acknowledgment record to the institution.

     When you select Grant - Data Request, you must select a Grant - Data Request Message Class. Each option will display a different Results page after selecting Next.

     If you want to ...	Select this option
     Request information on other schools that have submitted origination records for certain students to identify and resolve potential over-award payments and concurrent enrollments.	Pell Data Request - Multiple reporting
     Compare your institution's internal records with the COD records to identify and reconcile differences.	Pell Data Request - Reconciliation Record
     Determine the status of your institution’s current funding level versus the net drawdown of Pell grants for the award year.	Pell Data Request - Statement of Account
     Determine the total grant amount disbursed to the student for the year.	Pell Data Request - Year-to-Date
     Determine the status of your institution’s current funding level versus the net drawdown of Iraq and Afghanistan Service Grants for the award year.	IASP Data Request - Statement of Account

   • Direct Loan - Master Promissory Note

     The Master Promissory Note (MPN) is a required legal agreement for Direct Loans in which borrowers promise to repay the loan, including any interest and fees. Signed MPNs and an MPN manifest listing borrower names and MPN IDs must be printed and submitted to the Department of Education.

     The COD Export process validates the MPN Expiration Date, i.e., the MPN must be valid for the award year associated with the loan and must be in accepted status.

     The COD Export process allows endorser-approved Grad PLUS and Parent PLUS Direct Loans to pass MPN Expiration Date validation. Previously, these loans were blocked when the MPN Expiration Date was earlier than the Award Begin Date.

     When you select Direct Loan - Master Promissory Note, all remaining fields are hidden. Choose a Direct Loan - Master Promissory Note Option from the following list.

     If you want to ...	Select this option:
     Print a prom note manifest for unsubsidized and subsidized Direct Loans	Print Master Prom Note Manifest
     Print a prom note manifest for Parent PLUS and Graduate PLUS loans	Print PLUS Master Prom Note Manifest

6. If you selected Origination and Disbursements in the previous step, choose one of the following Grant Type options:

   • Pell
   • TEACH

   You can select both Pell and TEACH. However, if the Reporting Entity ID is configured to be program-specific, the following message is displayed: The message class for the selected entity is program-specific. COD can be exported for Pell only, TEACH only, or for Direct Loans only.

7. Select one of the following Grant Options:

   • Originations
   • Disbursements

   If Pell or TEACH is selected, at least one of the Originations or Disbursements check boxes must be selected. Otherwise, the following message is displayed: Please select at least one Extract Option.

   For Pell and TEACH grants, you can send Originations and Disbursements at the same time without waiting for a response from the COD system.

   When you select Disbursements, you must select a Disbursement Option.

   If you want to ...	Select this option:	Notes
   Extract records for all adjustments, paid disbursements, and all financial aid disbursement batches	All Records	This is the default selection for disbursement extracts. The following disbursements will be selected: Disbursements not yet paid but marked as 'Approved to be Paid' and having an expected date within the next 0* days. Disbursements that have been paid but not yet reported. Manual disbursement adjustments that have been entered since the last time the 'Export Disbursements' option was run. Scheduled disbursements within the next 0* days. *The number of days is based on the COD Grants configuration setting for the campus.
   Extract records for adjustments and paid disbursements only	Adjustments and Paid Disbursements	The following disbursements will be selected: Disbursements that have been paid but not yet reported. Manual disbursement adjustments that have been entered since the last time the 'Export Disbursements' option was run.
   Extract records for financial aid disbursement batches only	Select by FA Disbursement Batch	Exporting by Disbursement Batch is only available for a single Grant Type at a time. The following disbursements will be selected: Disbursements not yet paid but marked as 'Approved to be Paid' and having an expected date within the next 0* days and included on one of the batches selected. Disbursements that have been paid but not yet reported and included on one of the batches selected. Scheduled disbursements within the next 0* days. *The number of days is based on the COD Grants configuration setting for the campus. When Pell or TEACH (not both) is selected, the Batch IDs are loaded, and all batches are selected. You can remove Batch IDs from the selected list. If no batches are found, the 'All Records' option is reset.

8. Select one of the following Direct Loan Options:

   • Originations

   • Disbursements

   • Origination Changes - Use this option when date changes are made on the Awards form after the records have been exported.

   With the introduction of the Informed Borrowing Requirement for award year 2020-21 and forward, all types of Direct Loan awards exported with Paid or Released disbursements (DRI true) are prevented from export until an Informed Borrowing record can be found for the borrower.

   When you select Disbursements, you must select a Disbursement Option.

   If you want to ...	Select this option:	Notes
   Extract records for all adjustments, date changes, paid disbursements, and all financial aid disbursement batches.	All Records	This is the default selection for disbursement extracts. The following disbursements will be selected: Disbursements not yet paid but marked as 'Approved to be Paid' and having an expected date within the next 0* days. Disbursements that have been paid but not yet reported. Manual disbursement adjustments that have been entered since the last time the 'Export Disbursements' option was run. Scheduled disbursements within the next 0* days. *The number of days is based on the Direct Loan configuration setting for the campus.
   Extract records for adjustments, date changes, and paid disbursements only	Adjustments, Date Changes, and Paid Disbursements	The following disbursements will be selected: Disbursements that have been paid but not yet reported. Manual disbursement adjustments that have been entered since the last time the 'Export Disbursements' option was run.
   Extract records for financial aid disbursement batches only	Select by FA Disbursement Batch	The following disbursements will be selected: Disbursements not yet paid but marked as 'Approved to be Paid' and having an expected date within the next 0* days and included on one of the batches selected. Disbursements that have been paid but not yet reported and included on one of the batches selected. Scheduled disbursements within the next 0* days. *The number of days is based on the Direct Loan configuration setting for the campus. The Batch IDs are loaded, and all batches are selected. You can remove Batch IDs from the selected list. If no batches are found, the 'All Records' option is reset.

   • If your selection includes disbursements that have already been exported in a prior batch, a message indicates that the whole batch cannot be exported. The message "Disbursement Batches - No Data" may display a grid listing the records that caused the disbursement exceptions. In this scenario, select Remove Batches to prevent the batches from appearing for export again.

   • If you try to export disbursements by batch and you receive the exception "Already Exported in another Export Batch", clear the check box "Include Disbursement at the status of Scheduled" under Settings > Financial Aid > COD > COD Grants.

   • If you have made adjustments, or if origination changes and MPN status changes are pending, you can use the Override COD Originations process to change awards so that they can be exported to COD.

9. Under Other Options, the Identifier Changes option is selected by default. This ensures that changes in the social security number (SSN), last name, or birth date are included in the COD extract. You can clear this option as needed.

10. Select Queue Student Review.

11. If your selection criteria include disbursements, select OK on the following confirmation message.

    The following disbursements will be selected:

    1) Disbursements not yet paid but marked as 'Approved to be Paid' and having an expected date within the next 0 days.

    2) Disbursements that have been paid but not yet reported.

    3) Manual disbursement adjustments that have been entered since the last time the 'Export Disbursements' option was run.

    4) Scheduled Disbursements within the next 0 days.

    The number of days shown in the message is configured in the Financial Aid setup for your campus.

12. The Submit Batch window displays the default Batch Name. You can edit the Batch Name.

13. Select Submit in the Submit Batch window. This starts the background job to process the data and create a batch based on the selection criteria.

    When the job is submitted successfully, the message “COD Export job was successfully queued.” appears.

    When you export or regenerate a file from the Process tab, the notification “[EDEPATH\Filename] file created” indicates that the process finished successfully and the file is created.

14. When the job is completed, a notification appears in the command bar. The number of failed jobs will be indicated in red ().

    • The job status “Succeeded” indicates that the process is finished with no exceptions.

    • The job status “Completed” indicates that the process is finished with exceptions.

Continue with the Student Review Batches tab.

1. Review the grid listing the temporary COD Export batches. These batches will remain available for 7 days.

   Name The name assigned to the batch. The name can include the date when the batch process was started. Report Entity ID Identifier assigned to the school that sends and receives data for the campuses it serves. Award Year The financial aid award year associated with the record. Selection Criteria The record selection criteria chosen on the Process tab. Queued By The name of the staff member who submitted the background job or batch for processing.

   Started The date and time when the first job within the batch started executing. Duration The amount of time it took to process the job or batch. Status A status of Preparing indicates that the jobs in the batch are still being created or are waiting on the system resources required to create them. Started indicates that the batch has been started. (At least one job in the batch is Enqueued, Processing, Succeeded, or Deleted.) Succeeded indicates all jobs in the batch have been executed, and ALL job statuses are Succeeded. Completed indicates all jobs in the batch have been executed; some jobs may be in the Succeeded status, but at least one of the jobs is in the Deleted status. Awaiting indicates the batch is awaiting the completion of a dependent job or batch. Deleted indicates that the batch has been canceled. Results If the job succeeded, the field is empty. If the job failed, the field has a "Details" link. Select the link to view the reason for the failure.

2. Select the refresh icon () in the footer of the grid to retrieve the current status of the background jobs.

3. To remove a batch, select a batch and select Cancel Batch in the grid toolbar.

4. If the job status is Completed, select Retry Batch in the grid toolbar to resubmit the job.

5. For a job with a status of Succeeded, select the link in the Name column to review the records contained in the batch.

   The Job Results section is displayed.

The label of the Job Results grid indicates the name of the selected batch and the date and time when the process started.

1. In the Results section:

   The Campus EDE Path of the user's default campus is displayed.

   The System EDE Path is a backup location for the EDE files.

   The records matching your selection criteria are displayed on tabs. The tab labels indicate the number of records (#) on each tab. Select the tab that contains the records to be exported.

   Tab	Fields
   Pell Orig (#)	Student The last and first name of the student. In some lists, the name of the student is highlighted. If it is highlighted, you can select the link, and it will display the Student Profile or a page available from the profile (such as their Documents list in Contact Manager). To display the Student Profile, you must have Common - Student - View authorization. If the link takes you to a page available from the profile, you must have authorization for that page. For example, if it displays the Documents list, you must have Contact Manager - Student Document - View authorization.    Campus The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column.  Pell Amount The award amount in dollars. For some awards, a default amount is set. For example, for a Pell grant, the amount is calculated by COD from the student's FAFSA.   EFC/SAI The dollar amount in the Expected Family Contribution (EFC) field is based on a formula to determine the financial strength of a student's family and the student's need for Title IV assistance. For award years 2024-25 and later, the EFC is replaced with the Student Aid Index (SAI).    Validated Indicates whether the record was validated. Student Number If your institution assigns student numbers, the number your institution uses to identify the student. How the number is assigned is specified by your institution. For example, Anthology Student can be configured to assign the number, or your institution can use another method to assign it.
   Pell Disb (#)	(Optional) You can select the Override Disbursements Date check box and choose a new date. The new date will be the date that is reported to COD as the date when disbursements will be applied to the ledger card. Student The last and first name of the student. In some lists, the name of the student is highlighted. If it is highlighted, you can select the link, and it will display the Student Profile or a page available from the profile (such as their Documents list in Contact Manager). To display the Student Profile, you must have Common - Student - View authorization. If the link takes you to a page available from the profile, you must have authorization for that page. For example, if it displays the Documents list, you must have Contact Manager - Student Document - View authorization.    Campus The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column.   Date The date when the transaction or batch was posted.    Amount The amount of the disbursements reported to COD by that school code.   Type Disbursement type: scheduled (S) or paid (P)   Validated Indicates whether the record was validated. Student Number If your institution assigns student numbers, the number your institution uses to identify the student. How the number is assigned is specified by your institution. For example, Anthology Student can be configured to assign the number, or your institution can use another method to assign it.
   TEACH Orig (#)	Student The last and first name of the student. In some lists, the name of the student is highlighted. If it is highlighted, you can select the link, and it will display the Student Profile or a page available from the profile (such as their Documents list in Contact Manager). To display the Student Profile, you must have Common - Student - View authorization. If the link takes you to a page available from the profile, you must have authorization for that page. For example, if it displays the Documents list, you must have Contact Manager - Student Document - View authorization.   Campus The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column.    Award Amount The award amount in dollars. For some awards, a default amount is set. For example, for a Pell grant, the amount is calculated by COD from the student's FAFSA.   Validated Indicates whether the record was validated. Student Number If your institution assigns student numbers, the number your institution uses to identify the student. How the number is assigned is specified by your institution. For example, Anthology Student can be configured to assign the number, or your institution can use another method to assign it.
   TEACH Disb (#)	(Optional) You can select the Override Disbursements Date check box and choose a new date. The new date will be the date that is reported to COD as the date when disbursements will be applied to the ledger card. Student The last and first name of the student. In some lists, the name of the student is highlighted. If it is highlighted, you can select the link, and it will display the Student Profile or a page available from the profile (such as their Documents list in Contact Manager). To display the Student Profile, you must have Common - Student - View authorization. If the link takes you to a page available from the profile, you must have authorization for that page. For example, if it displays the Documents list, you must have Contact Manager - Student Document - View authorization.    Campus The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column.    Date The date when the transaction or batch was posted.   Award Amount The amount of the disbursements reported to COD by that school code.   Type Disbursement type: scheduled (S) or paid (P)    Validated Indicates whether the record was validated. Student Number If your institution assigns student numbers, the number your institution uses to identify the student. How the number is assigned is specified by your institution. For example, Anthology Student can be configured to assign the number, or your institution can use another method to assign it.
   DL Orig (#)	Borrower Borrower's last name and first name    Campus The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column.    Amount The dollar amount associated with the record.    DL Loan ID The ID assigned to the loan by COD.   Change Indicates whether the record was inserted, updated, or deleted.   Validated Indicates whether the record was validated. Student Number If your institution assigns student numbers, the number your institution uses to identify the student. How the number is assigned is specified by your institution. For example, Anthology Student can be configured to assign the number, or your institution can use another method to assign it.
   DL Disb (#)	(Optional) You can select the Override Disbursements Date check box and choose a new date. The new date will be the date that is reported to COD as the date when disbursements will be applied to the ledger card. Borrower Borrower's last name and first name    Campus The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column.    Date The date when the transaction or batch was posted.    Amount The dollar amount associated with the record.    Source The transaction’s source, such as Financial Aid, Student, or Refund.   Type Disbursement type: scheduled (S) or paid (P)    Validated Indicates whether the record was validated. Student Number If your institution assigns student numbers, the number your institution uses to identify the student. How the number is assigned is specified by your institution. For example, Anthology Student can be configured to assign the number, or your institution can use another method to assign it.
   Identifier Changes (#)	Student The last and first name of the student. In some lists, the name of the student is highlighted. If it is highlighted, you can select the link, and it will display the Student Profile or a page available from the profile (such as their Documents list in Contact Manager). To display the Student Profile, you must have Common - Student - View authorization. If the link takes you to a page available from the profile, you must have authorization for that page. For example, if it displays the Documents list, you must have Contact Manager - Student Document - View authorization.    Campus The campus or campuses to which a person or item is assigned. It is filtered to display the campuses to which you have access. In some cases, it is also used to filter a list to only those items for the campus. In some lists, you can select more than one campus or select All. In lists that display columns, if the column contains more than one campus, you cannot sort or filter on that column.    Old Identifier Old student identifier (SSN or Student Number)    New Identifier New student identifier (SSN or Student Number).   Validated Indicates whether the record was validated. Student Number If your institution assigns student numbers, the number your institution uses to identify the student. How the number is assigned is specified by your institution. For example, Anthology Student can be configured to assign the number, or your institution can use another method to assign it.

2. For records that are not validated, select the link in the Validated column to determine the validation errors.

   Examples of Validation Errors

   Message	If you receive this message ...
   Invalid Program CIP Code	Correct the CIP code configuration on the program version and run the COD Export process again. A COD Export validation is generated when Enrollment Intensity falls outside the valid range of 0–100. The system exports CIP Number 2 and CIP Number 3 only when all values in those elements are valid. If any value is invalid or null, the entire CIP element is excluded without generating a validation or exception. Additional valid CIP codes beyond CIP Numbers 1–3 are not exported.
   Invalid Citizenship for Parent	The Citizenship status on the Student Profile was set to Unknown. Change it to a valid status and then match that status on the PLUS Loan Borrower/Student Info tab.
   Missing Payment Period Start Date and End Date	The <PaymentPeriodStartDate> and <PaymentPeriodEndDate> tags must be populated for all Pell and TEACH grants for all academic calendars for award year 2022-23 and later.
   Missing Previous Education	If College is selected under Recruitment Information in the student's profile and the exception appears, check whether the ATB record is configured.
   Student has duplicate Pell data	The system found duplicate data in the FaStudentPell table. Navigate to Processes > Financial Aid > Merge Duplicate Pell Records. Specify the Campus and Award Year of the student and select Apply Filters. Make the needed adjustments to resolve the issue.
   Invalid Country	Specify a valid US address in the student profile. Per the COD mandate, the student must have a valid address in the US to qualify for Pell grants and federal loans.
   Invalid Payment Period End Date	Correct the dates associated with the term. For example, add/drop dates need to be after the term start date and cannot have dates with a timestamp.

3. To correct validation errors, select the Student Profile link in the validation message. The Student Profile for the selected record is displayed in another browser window or browser tab.

4. Correct the error in the Student Profile, save the changes, and return to the COD Export page.

5. Select Refresh All Tabs below the grid and verify that the record is validated.

6. Select validated records for export to the COD system. 

   • To select specific records, select the check boxes in the first column.

   • To select all records on the page, select the check box in the header row.

   • To select all records across all pages, select Select All Across Pages.

7. To export the selected records to COD, select Export.

When the job is completed, a notification appears in the command bar. The number of failed jobs will be indicated in red ().

After an export, the grids in the Results section will be auto-refreshed to remove records that were already exported.

1. Review the grid listing the batches that have been exported to COD.

   Batch ID The number/ID assigned by Anthology Student to the batch. Based on the selection criteria, the job processes data and creates batches asynchronously in the background. Report Entity ID Identifier assigned to the school that sends and receives data for the campuses it serves. Award Year The financial aid award year associated with the record. Selection Criteria The record selection criteria chosen on the Process tab.

   File Name The name and location of the file. Exported By The name of the staff member who submitted the background job or batch for processing. Number of Records The number of records in the batch. Exported Date The date the file was exported.

2. Select the link in the Batch ID column.

   Depending on the batch process type, the DL Origination Changes or the Extract Report is displayed on the Regulatory Process Results page.

   DL Origination Changes

   Information displayed above the report grid:

   • Batch ID
   • Loan ID
   • File Imported
   • Award Year

   Student Name The last and first name of the student. In some lists, the name of the student is highlighted. If it is highlighted, you can select the link, and it will display the Student Profile or a page available from the profile (such as their Documents list in Contact Manager). To display the Student Profile, you must have Common - Student - View authorization. If the link takes you to a page available from the profile, you must have authorization for that page. For example, if it displays the Documents list, you must have Contact Manager - Student Document - View authorization. Campus The campus where the student or students were enrolled. SSN The Social Security Number (SSN) or an equivalent value associated with the person. You must be authorized to work with SSNs. If the SSN format is defined for the country selected in the profile, this field will display the appropriate input mask to specify a value. You can specify free-form text values (maximum 30 characters) in this field if there is no SSN format defined for the selected country. Program The name of the program. Programs are configured by your institution.

   Start Date The first day the item takes effect or becomes active. Depending on the context of the associated record, the start date can also be the start of a time range, session, or activity (e.g., job, program, course, term, payment period, academic year, enrollment). Status The associated School Status on the student's enrollment. Direct Loan ID The ID assigned to the loan by COD.

   Field The field in the Anthology Student database that was changed. New Value Field value after making changes. Process Date The date and time when the job was processed

   Extract Report

   Information displayed above the report grid:

   • Document ID
   • Rpt Entity ID
   • Award Year
   • Date Exported
   • Total Award Count

   The grid shows the total number of awards imported from the file, similar to the legacy interface report. Because origination records are exported with all associated disbursements, the Record Count may differ from the number of awards.

   Student Name The last and first name of the student. In some lists, the name of the student is highlighted. If it is highlighted, you can select the link, and it will display the Student Profile or a page available from the profile (such as their Documents list in Contact Manager). To display the Student Profile, you must have Common - Student - View authorization. If the link takes you to a page available from the profile, you must have authorization for that page. For example, if it displays the Documents list, you must have Contact Manager - Student Document - View authorization. SSN The Social Security Number (SSN) or an equivalent value associated with the person. You must be authorized to work with SSNs. If the SSN format is defined for the country selected in the profile, this field will display the appropriate input mask to specify a value. You can specify free-form text values (maximum 30 characters) in this field if there is no SSN format defined for the selected country. Award Type The source of the aid. Award Amount The dollar amount associated with the record. Disb. # The sequence number for the disbursement. For Pell grants, if there are disbursements from other enrollments, the numbering scheme picks up where the previous disbursements left off.

   Gross Amount The gross amount the student is eligible to receive from the fund source before any fees. For Direct loans, this field is read-only if the origination status of the loan is Accepted, Batched to Send, or Pending Approval. Net Amount The net amount before fees are added. Release Indicates whether the award has been released (Y/N) Enrollment Status Select the enrollment status to which the academic year applies. The values are Less Than Half Time, Half Time, 3/4 Time, Full Time, and Default. If you select Default, Anthology Student uses the values for any enrollment status that you do not configure as a fallback. For example, if you configure Academic Year 1: Enrollment Status = Full Time and Academic Year 2: Enrollment Status = Default, then Academic Year 1 will apply only to students who are Full Time. Academic Year 2 will apply to students who are not Full Time, i.e., Half Time, ¾ Time, or Less Than Half Time, because those statuses were not explicitly configured elsewhere. Program CIP Code The Name, Code, and Description of the Classification of Instructional Program (CIP) Code that will be associated with the record. The CIP Code assigned to the program will be automatically assigned to the program version. This option enables institutions to accurately report all program-related activity to COD.

   Payment Period Start Date The start date of the payment period. It must be before the end of the academic year and the award year. Payment Period End Date The end date of the payment period. Direct Loan Attendance Cost This field holds the cost of attendance for the loan period dates of the Direct loan, which is retrieved from the Budget COA. Non-originated awards will have the value automatically updated when changes occur to the total budget amount. The value is editable at any time and is available for Subsidized, Unsubsidized, PLUS, Grad PLUS, and Parent PLUS loans for award year 2022-23 and later. Process Date The date and time when the job was processed

3. If needed, select a batch and select Regenerate Batch in the grid toolbar to create a new batch and export file from an existing batch.