Academic Record Information

Use the Academic Record Information page to configure the categories of academic information students can select to share with the people that they specify when they complete their Family Educational Rights and Privacy Act (FERPA) information.

The academic record information you specify here is then displayed and can be selected by staff members when they complete the Person Access Information grid on the student FERPA page. (Students > select the student > Contact Manager > FERPA )

The minimum categories that you must specify to comply with FERPA are:

  • Grades
  • Holds
  • Attendance
  • Status
  • Schedule

Prerequisites

Authorizations:

  • Contact Manager - Configuration - View

  • Contact Manager - Configuration - Manage

You should be familiar with how to Use the Features for FERPA.

Access

Configuration > Contact Manager > Academic Record Information

Add or Edit Items

  1. Review the record values.

  2. To:

    • Add a list item, select New

    • Duplicate a list item, select it and then select Duplicate

    • Edit a list item, select its Name

  3. Review, specify, or change the values.

    ActiveClosed Specifies whether the associated record is active.

    CodeClosed The alphanumeric code assigned to the item by your institution. In most cases, codes must be unique. Select or assign the code for this item.

    NameClosed The name of the item (e.g., data set, batch, job, process, task, person, organization, entity, file).

  4. Save your changes.